DocsUser GuideAdvanced Search and Filters

Advanced Search and Filters

Find anything in your vault quickly. Use powerful query operators, precise filters, saved views, and keyboard shortcuts. All indexes are encrypted and searched locally-first for speed and privacy.

Quick Start

  1. Open search with / or Ctrl/⌘ + K.
  2. Type a keyword (e.g., GitHub) and press Enter.
  3. Refine with filters (type, Space, tag, updated) or add operators (see below).

Core Operators

  • type: login | note | file — type:login
  • tag: #env/prod — tag:#env/prod
  • space: Personal | Team | Project
  • label: Sensitive | Prod | Internal
  • updated:<op> relative/absolute — updated:<30d
  • owner: @alice — item field or note mention
  • url: domain or subdomain — url:app.example.com
  • has: totp | file | attachment | note

Combine operators with spaces (AND). Use quotes for exact phrases: "production db".

Advanced Syntax

  • Exclude: -tag:#legacy or -label:Deprecated
  • Any of (OR): (tag:#db OR tag:#sso)
  • Field match: title:"GitHub – Prod", notes:backup
  • Date ranges: updated:2025-06-01..2025-06-30
  • Length/entropy (logins): length:>=20, weak:false

Use parentheses to control precedence. Unsupported tokens are ignored safely.

Practical Examples

Prod DB logins updated this month:

type:login tag:#db tag:#env/prod updated:<30d

Items without TOTP to remediate:

type:login -has:totp

Find client files by label and owner:

type:file label:ClientX owner:@sam

All “billing” items except legacy:

"billing" -tag:#legacy

URLs on specific subdomain:

type:login url:app.example.com

Notes containing “rotate quarterly”:

notes:"rotate quarterly"

Sidebar Filters

  • Type, Space, tag, label, last updated
  • Quick toggles: My items, Shared, With files
  • Density and sort (last used / updated / title)

Filters append to your query; clear individually to broaden results.

Saved Views

  • Create from any query+filters → Save view
  • Share with your Space or pin to Dashboard
  • Great for audits (e.g., Weak Passwords, Missing 2FA)

Shortcuts

  • / focus search
  • Ctrl/⌘ + K command palette
  • ↑/↓ navigate · Enter open

Relevance Tips

  • Prefer exact titles and add URLs to logins
  • Use consistent tags/labels; avoid synonyms
  • Keep notes concise for better snippet matching

Privacy

  • Indexes are encrypted; queries run locally-first
  • No plaintext secrets are sent for search
  • Team results follow Space permissions

Troubleshooting

  • Missing results: Check Space scope; clear exclusions like -tag:.
  • Slow queries: Narrow by type: or space:, then add terms.
  • Typos: Use quotes for exact phrases; try alternate spellings.
  • Out-of-date index: Ensure device is synced; reopen the app.
  • Too many hits: Add label:, tag:, or a date range.
  • More help: Common Issues

Tags & Labels

Build consistent filters.

Organizing Items

Spaces, templates, governance.

Dashboard Overview

Saved views & quick access.

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